Juvenile Deputy Clerk

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FAIRFIELD COUNTY JUVENILE AND PROBATE COURT
Job Description
 

SUMMARY
Advanced-level Clerk duties for the Juvenile Deputy Clerk include Juvenile case management, conducting legal and factual research, full maintenance of case records (physical and electronic), and working closely with and regularly communicating with the public, community partners, and key stakeholders.
 
ESSENTIAL SKILLS, FUNCTIONS, DUTIES AND RESPONSIBILITIES:

• Prepares written reports and other correspondence.

• Maintains all court filings and case records--physical and electronic.

• Follows up with all required case activities pre/post hearing.

• Processes motions and complaints.

• Serves parties for hearings.

• Schedules hearings with legal counsel.

• Conducts legal and factual research.

• Cross-checks and validates information.

• Organizes and analyzes information.

• Completes data entry into case management system with attention to detail.

• Manages the Court docket.

• Able to work in a fast-paced environment and handle stressful situations.

• Greets the public professionally in person, via phone, and email.

• Responds to requests for information in a timely manner.

• Manages and balances assigned till; accurately collect, apply, and receipt fees, fines, and/or costs.

• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES

• None.

QUALIFICATIONS
The Juvenile Deputy Clerk will be thoroughly committed to building community capacity for juvenile justice reform and prioritizing family and community-driven reform. Juvenile Deputy Clerk will possess the following characteristics:

1. Ability to connect with and provide empathetic, nonjudgmental, and culturally and linguistically competent support to families

2. Understanding of the juvenile justice system and its processes; understanding of other systems including education, mental health, child welfare, etc.

3. Ability to maintain professionalism while interfacing with both system employees, court staff, and community stakeholders

4. Experience providing peer coaching and support to families either in a formal paid capacity, or informally as volunteers

5. Ability to maintain the confidentiality, dignity, and respect for all families navigating the juvenile justice system

6. Display reasonable and sound judgment including in times of crisis

7. Willingness to promote positive youth development model, resiliency, other Court-endorsed models, and race equity throughout Court programs

Bachelor’s Degree preferred. Paralegal certification or willingness to obtain. Strong Administrative writing skills, reporting skills, scheduling, organization, time management, presentation skills, equipment maintenance, travel logistics, verbal communication, good memory power. Works well as a member of a team, possess a high patience level, capable of working extra hours when needed. Proficiency with the following:  MS Suite, Adobe, Henschen, Case Management Systems.
 
Knowledge, Skills, and Abilities

• Possesses, acquires, and maintains the technical/professional expertise required to do the job effectively and to create solutions. Technical/professional expertise is demonstrated through problem-solving, applying professional judgment, and competent performance.

Decision-making/Problem Solving

• Makes sound, well-informed, and objective decisions promptly. Compares data, information, and input from a variety of sources to draw conclusions. Takes action that is consistent with available facts, constraints, and probable consequences. Applies both rational and creative processes to identify unknown root causes of problems. Based on the situation, decides the best course of action, implements the solution, and evaluates the outcome. Calculates and evaluates the long-term consequences of a decision.

Stress Tolerance

• Maintains effective performance under pressure. Handles stress in a manner that is acceptable to others and the organization. Stays calm and even-tempered when handling crises, stressful situations, continuous change, or unexpected developments. Able to recover from difficult situations and is seen as a settling influence in a crisis.

Teamwork

• Works effectively in a team environment to accomplish organizational goals. Builds constructive working relationships with interested stakeholders to identify and meet mutual goals and objectives. Participates as an active and contributing member of teams with a focus on improving offender outcomes and department goals. Shares information and credit as appropriate for team accomplishments. Helps create and maintain strong morale and a feeling of belonging in his/her team. Acts as if "true success" is the success of the whole team.

Conflict Management

• Uses appropriate interpersonal styles and techniques to reduce tension and/or conflict between two or more people, can size up situations quickly, can identify common interests, and facilitate resolution. Steps up to conflicts and sees them as opportunities. Finds common ground and achieves cooperation without disruption to workflows or interpersonal relationships.

Cultural Competence

• Values an inclusive organization where the differences of all people are respected, valued, and utilized towards achieving common goals. Respects and relates well to people from varied backgrounds and understands diverse worldviews. Sensitive to group differences. Sees diversity as an opportunity, respectfully challenges bias and intolerance. Supports equal and fair treatment.

Communication

• Conveys and receives information and ideas through a variety of media to individuals or groups in a manner that engages the listener, helps them understand and retain the message, and invites response and feedback. Keeps others informed as appropriate. Demonstrates effective written, verbal, and listening skills.

Collaboration

• Develops and maintains effective working relationships with coworkers and stakeholders using strong interpersonal skills to meet mutual goals and objectives. Obtains cooperation from others. Seeks and encourages win-win alternatives.

Influence

• Uses appropriate interpersonal skills and techniques to gain support and acceptance for ideas or solutions. Uses influencing strategies to gain mutually beneficial agreements. Seeks to persuade rather than force solutions or impose decisions or regulations and recognizes personal autonomy of others.

Dependability and Reliability

• Personally responsible. Completes work in a timely, consistent manner and is committed to being available during business hours to further organizational goals. Demonstrates regular and punctual attendance and arrives prepared for work. Committed to doing the best job possible and diligently follows through on commitments. Consistently meets deadlines.

WORK ENVIRONMENT

• Team player – respectful interaction with all other county personnel; follow employee manual and dress codes.

LANGUAGE SKILLS

• Excellent written, oral, and interpersonal communication skills.

• Ability to read, analyze, and interpret official reports, technical procedures, or governmental regulations.

• Ability to write reports and correspondence.

• Ability to effectively present information and respond to questions from other departmental staff, clients, professional peers in the community, and the public.

REASONING ABILITY

• Ability to define problems, collect information, establish facts, and draw valid conclusions.

PHYSICAL DEMANDS

• Ability to lift 50 pounds.

MATH SKILLS

• Ability to apply concepts of basic addition and subtraction.

CERTIFICATES, LICENSE, REGISTRATION

• Valid Operator’s License required.

Job description and schedule are subject to change at the discretion of the Court.